KAI vs KhataBook
KhataBook started as a digital ledger app for tracking customer credit (udhaar) and later added GST billing. Here's how KAI's offline-first, full-accounting approach compares — and how to bring your existing KhataBook data across in minutes.
| Feature | KAI | KhataBook |
|---|---|---|
| Works fully offline | Yes — all data stored on your device, no server required | Primarily online/cloud-connected for full functionality |
| GST invoicing & GSTR reports | Yes — GSTR-1 & GSTR-3B summaries built in | Started as a credit/ledger tracking app, later added GST billing |
| Payroll (PF, ESI, TDS) | Yes, built in with payslips | Check their current listing |
| AI chat assistant | Yes, bring-your-own-key | Check their current listing |
| Fixed assets & loan tracking | Yes, with automatic ledger posting | Check their current listing |
| Where your data lives | On your device only, encrypted | Typically synced to the provider's cloud |
| Import your existing KhataBook data | Yes — built-in guided migration wizard | — |
| Source code ownership | Available for enterprise / white-label | Not typically offered |
| Pricing | ₹49/mo · ₹499/yr · ₹2,772 lifetime — 108-day free trial | Check their current pricing |
We've kept KhataBook's column to widely-known, general characteristics rather than specific claims — pricing and feature sets change often, so check KhataBook's own official listing for their current details.
Already using KhataBook?
KAI's built-in migration wizard imports your historical data directly from KhataBook — no re-entering months of invoices and records by hand.
Full accounting, not just a ledger
Beyond tracking who owes what, KAI runs GST invoicing, payroll, fixed assets, loans, and MCA-compatible financial statements.
Your data never leaves your device
No cloud database holds your customer records, unless you choose to back up to your own Google Drive.
Own the source code
Enterprise and white-label clients can own KAI's full source code — not something typically available from billing apps in this category.
AI that respects your privacy
Bring your own AI key — KAI never routes your business data through a Muladhara server to power AI features.
108-day free Pro trial. No card required.